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Architectual
Committee
| The ACC Committee is scheduled to meet on the 2nd Wednesday
of each month beginning February 11th at 7:00 pm at the Brentwood
Hills Swim and Tennis facilities, 1512 Brentwood Hills Blvd.
Important Notice: Update....
The NEW exterior color books
are available to property owners during normal
business hours. If you would like to check them out of the
Pool office, a $25.00 cash deposit is required. This site
will also be changed to show the new color schemes and the
possible combinations.
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PURPOSE:
To insure that Brentwood
Hills remains as a residential community of the highest quality
and standard and that all
improvements present an attractive and pleasing appearance
that always remains harmonious with the surrounding communities,
developments and neighboring structures within. The committee's
goal is to maintain the development as an upscale community
within the Valrico/Brandon areas so that the highest property
values are maintained and design, colors and styles are changed
in accordance with the current times.
Please remember that Brentwood Hills is a deed restricted
community under Article VI. All improvements, changes or
repairs, including fencing, landscaping, painting, swimming
pools, mailboxes, paving, and other exterior additions must
receive approval from the ACC. A Construction, Modification
or Improvement application is available through this Website,
the Swim & Tennis Club office, or through McNeil
Management Services, Inc. management company. McNeil
will send a postcard notifying you of receipt of your application.
Work may not
begin without written approval from the management company.
If you proceed without approval, you may be asked to stop
and return the property to its preconstruction condition
at your own expense. Once the work is started, any changes
in plans must gain new approval, and you have 180 days to
complete the project. A separate application is required
for each project that you are submitting. You will be notified
in writing by letter when the committee reaches a decision.
Meeting locations and times are posted on the pool bulletin
board and on the Home page of this website. The committee
currently tries to meet every three (3) weeks.
If you are doing work which may require the removal of association
fencing, landscape, or cross community property you will
be required to place a $500 deposit with McNeil. This is to
protect the community from damage to sod, sprinkler systems,
fence, landscape, etc., after the work is completed. Any
repairs that the association is required to make as a result
of your project will be deducted from your deposit. Click
on the Application for Improvement below to access the form.
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Exterior
Painting:
The ACC has established
13 standard paint colors for homes. Only colors that appear
in the BH color selection
books may be chosen. The colors being selected are by Porter
Paint, a division of Pittsburg Paints. Porter Paints has offered
all residents of Brentwood Hills a 20% discount off of wholesale
prices. The Brentwood Hills Preferred Customer Discount Account
is TA237100. You may pick up a Preferred Customer Discount
Card at the Swim & Tennis Club pool office or print one
out by clicking on this link (Customer DIscount Card).
Porter
Paints are available at 3015 US Hwy 301 North (2 miles north
of Hwy 60), Telephone: 664-4400 or at 4360 Lithia-Pinecrest
Road (1 1/2 mile south of Bloomingdale), Telephone: 684-2800.
Also, Porter Paints is providing free technical advice to any
Brentwood Hills property owner by calling Tim Kearney, District
Manager at (813) 477-3759. Books of the approved exterior colors
are available at the pool office and may be viewed in the pool
area or may be checked out for 72 hours with payment of a $25.00
refundable cash deposit. (Note: These colors are
hard to capture on this site so are somewhat dissorted as shown).
These are the Brentwood Hills Association approved exterior
colors. Submission of an application for these colors should
be approved immediately upon review. Property owners must submit
an application whether selecting the approved colors, repainting
their home the same color, or selecting a color other than
Porter Paints. Anything brands other than Porter Paint is subject
to review and analysis. If a different brand is used, the propety
owner must give the appropriate Porter Paint colors that it
relates to. Applications that do not provide such will be denied
by the ACC and returned to the property owner. Should you paint
an unapproved color, your may find yourself redoing your home
in the proper colors as approved by the ACC at your expense.
Please be careful to follow these guidelines when choosing
your paint colors.
Porter Paints provides a link to "Design Spectrum Color
Vision. " "Paint an image" helps you see
how the colors will actually look on the body, trim and door
of your
home. This useful tool can help make your job and the committee's
much easier when picking out one of the approved colors as
well as help speed the process. Your local retail store can
provide you with the matching numbers should you choose to
use something other than a Porter Paint manufacturer (such
as Glidden, Behr, Sherwin-Williams, etc).
Homes may only have a (1) body color, a (1) trim color, and a
(1) front door color. There are no accent pieces as the committee
has recently decided to allow only the body, trim and front door.
Shutters are the only exceptions and they must be painted one
of the three colors: black, white or the trim color listed on
the application. All exterior parts of the home must match body
or trim. The committee has eliminate the painting of all accent
pieces. Garage doors, side & rear doors are not accent items
and must be painted the same color as the body or trim. Only
two colors are used and no house may be painted the same color
of trim and body. Accent items must be painted same as body and
trim. Two houses side by side of the same color will not be approved. |
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| Replacement of Mailboxes: |
Cambridge: 6x6 with scalloped
arms--$195.00; 2-6"x6" BH
logo's--$25.00; Minimum cost (comes with primer & painted
white) $215.00; see above for colors that it must be painted.
Add On: White aluminum mailbox (does not rust)--$30.00; Standard
plastic mailbox--$20.00; Brass #'s on the flag side of the
arm--$2.75 each number; Delivery & installation--$80.00;
Delivery only--$40.00. Stratford: 3 1/2 x 3 1/2 PVC with
support arm (vinyl numbers included)--$135.00 (comes complete
with
gothic top & end caps). Add On: Same as above on mailboxes,
delivery & installation or delivery only. Kensington:
3 1/2 x 3 1/2 PVC Double--$175.00 (comes complete with gothic
top and end caps plus includes blue #'s on front); Vinyl
BH
Logo--$10.00. Add On: Same as above on mailboxes, delivery & installation
or delivery only. Note: In most of Kensington, 1/2 is shared
by each homeowner on the mailbox post ($92.50 each); same
style mailbox must be used by both; Some homes use the single
mailbox
in Kensington which is the Stratford mailbox with an added
cost for the vinyl BH logo. Danielle fence can provide the
Gothic Top Caps @ $5.25 each and End Caps @ $1.35 each; Home
Depot carries a 1" x 6" universal mailbox mounting
plate @ $4.19 and T1 white plastic rural mailbox @ $6.99
(recommended above) and decal numbers (1 1/2" black & gold
angle cut numbers) @ $.53 each. All the above prices are
plus applicable
sales tax and are subject to change. Prices quoted as of
January 4, 2007. Payment is required at time of order; credit
cards
are accepted. Time to manufacturer is 1 week for Stratford & Kensington;
10-14 days for Cambridge. Pick up is at Creative Mailbox & Sign
Design @ 300 Mears Blvd, Oldsmar, FL 34877 (Telephone #813-818-7100). Ceative
Mailbox Designs Click
on your subdivision area below to see the approved mailbox
as it must appear.
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| Avalon & Clarion: The committee has approved
the Rubbermaid mailboxes that are sold at your local home improvement
store for the Avalon & Clarion areas of the community to
standardize them for uniformity and appearance. If you are
replacing or painting your mailbox, please submit an ACC application
(Article VI of covenants) for approval before making any replacement.
Repairs may be done to allow for continuation of delivery of
US mail. Please return to this website for more information
as it is determined.
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| Landscape Changes: |
Any landscape changes that involve the change
of the layout of the front, side or rear of the yard such as,
but not limited to, the addition or removal of trees, shrubs
or plants, concrete borders, landscape blocks or wood ties,
statutary, waterfalls, railing, furniture, flag poles, landscape
rocks, patio blocks, additions or changes to driveway or sidewalk
size or appearance and any other structure or change that specifically
changes the appearance or elevation of the house or the asthetics,
require an application to be approved by the ACC committee.
All landscape changes where sod is being added, is recommended
to be of the St. Augustine type where it remains consistent
and harmonious with the common areas of Brentwood Hills. Sod
may not be removed and replaced with mulch unless within a
dedicated garden area. The planting of flowers, laying of sod
to replace damaged areas, adding mulch, colored rock, or using
fabric as weed control does not constitute a change, but a
maintenance item if it is used in this manner in designated
flower beds and/or restoration of the lawn. Property owners
must show evidence of proper permits for the removal of trees
and a copy must accompany the application for change.
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| Fence Installation: |
The following types of fences
are currently approved for installation in the Brentwood Hills
development. All fences shall be constructed of wood, PVC/Vinyl,
composite or other material. No new chain link, aluminum or
metallic fences shall be permitted on any residential Lot.
Chain link, aluminum or metallic fences may be permitted in
Common Area recreational areas as deemed desirable or essential
by the Association. All fences shall be board on board, stockade,
vertical or horizontal shadowbox. Styles may not be mixed on
the same Lot, unless specifically approved by the ACC. No fences
shall exceed six (6) feet in height. Lattice work on any PVC
fence must be of the same material and style so that it is
harmonious with the fencing structure. All fences constructed
of wood must use pressure treated wood materials and galvanized
nails. Posts & stringers must be of the same material and
colors as the fencing materials; materials may not be combined
unless approved based upon new product development and any
changes in the community's vision of future development; stringers
utilized in such fencing shall be visible only from the interior
of the Lot upon which the fence is constructed, except where
the stringers are intended to be a part of the exterior surface
of the fence. Properties backing up to common area fences may
not install PVC fence directly behind the common area fence,
but must utilize the common area fence. In all cases, no fencing
shall be closer to the street than the front building line.
Vinyl fence may be white, almond or grey, provided the color
is harmonious with the surrounding structures and the exterior
of the structures the fence connect to; composite fence materials
may be of wood-like colors or other colors approved based upon
new product development and any changes in the community's
vision of future development. Vinyl fence may not be painted
unless such action is agreed to by the ACC committee. All fences
are to remain of natural or manufactured color unless approved
at time of the owner's application for approval by the ACC
committee, at which time it may authorize a stain to be used
on certain materials when and where appropriate. No vinyl,
wood or other fence shall be painted or the color changed without
prior approval via a written approved application for change.
All hardware must be black or other colors; hardware must be
of stainless steel and must be kept free of rust, debris, damage,
or corrosion. All hardware on gates must meet the conditions
of hardware aforementioned and must be installed in such a
manner to prevent sag or the appearance of a lack of alignment.
All post caps must be of the same color & material as the
supporting structures of the fence and must be harmonious with
the fencing materials being used and must meet with ACC approval.
Any changes to styles of post caps and colors requested by
owners may be recommended by the ACC and approved by the Board
of Directors. All fences must be maintained and kept in good
repair, in a manner acceptable to the association. They may
not have missing, damaged, warping or faded/sun damaged slats,
leaning fence line, uneven or sagging gates, missing hardware,
nor may they contain mildew, dirt, debris, graffiti or like
substances; No fence may be painted without the approval. Installation
is to be done by a reputable professional fence contractor
unless the property owner can show sufficient evidence of technical
knowledge or such that is sufficient to the ACC that allowing
such shall provide for quality workmanship and a stable structure
from all sides of view. It is the responsibility of the self
installer to establish appropriate safety, health and installation
practices and determine the applicability of regulatory limitations
prior to use, including the pulling of permits, if any are
required. When making application, the property owner must
provide a copy of the installation contract for ACC review
or notify the committee of the self-installation as required
by the application and show evidence of the ability to perform
quality, safe workmanship. The ACC reserves the right to request
corrections to any installation that it deems inappropriate
or which lacks quality workmanship. These guidelines may be
changed upon recommendation of the ACC and approved by the
board of directors. The entire & complete document is on
file with the homeowner's association.
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| Hurricane or Storm Shutters: |
| Should be of a temporary
nature. All shutters must be approved by the ACC committee
prior to their erection or installation. Storm shutters must
be stored out of sight when not in use. The committee reserves
the right to approve any and all types of coverings, designs
or colors based upon the harmonious appearance within the community.
Some panels may not be acceptable so it is necessary to get
ACC approval before hiring a contractor or making such installations.
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| Questions & Answers: |
Q! "What factors are considered
when a decision is being made by the ACC when reviewing an
application?"
A! The
ACC reviews each application based upon the covenants. Each
application is reviewed based upon the long term vision for
the community as a whole and whether the change is harmonious
with the community in general, the surrounding developments
and your neighbors. The objective is to maintain the highest
property values for all residents of Brentwood Hills while
projecting a pleasing and appealing appearance (See the "purpose" statement
above).
Q! "Can a house be painted two colors?"
A! " Yes" as
long as there is a distinct color difference between the
body and the trim. See the 2nd paragraph above under "Exterior
Painting".
Q! "Can
the exterior paint trim and body shown on the website be
reversed?"
A! Only if it is stated in the BH
color books which are available at the Pool & Tennis
office. Books may be checked out by leaving a $25.00 deposit
with the office attendant.
Q! "What form
do I use if I want to do a roof replacement?"
A! Use
the same application above and check "Other"; please
provide all documents associated with the project (contract,
survey, etc.) and a sample of the materials to be used.
Q! "If I choose colors on the BH website chart, do I need
to go thru the application process?"
A! " Yes, but
the approval will be quick and timely as these are colors
selected by the committee and they do not have to review
them for comparison. Remember, that your house may not be
the same colors as your neighbors.
Q! "May property
owners attend an ACC meeting?"
A! Yes,
the committee allows property owners to address the committee
on any subject at the beginning of the meeting and also prior
to a specific application being reviewed. There is a 3 minute
per property time limit. Every owner is asked to address
the committee with dignity and be respectful of their time.
Q! "Is there an appeal process of the ACC committee's
decision?"
A! There is no specific appeal process outlined
in the documents. The committee may allow any homeowner one
opportunity to address the committee with their concerns
over a decision provided they have contacted McNeil and requested
a time on the ACC agenda. McNeil will notify the committee secretary
who may put it on the agenda at a future regularly scheduled
ACC meeting. The time will be limited to 3 minutes and must
relate to the specific application. The committee may or
may not make a decision at that time. All decisions of the
ACC committee are final and may not be changed by any other
committee, the management company or the Board.
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